Dams Safety NSW Board Meeting No 7 - 26 May 2020
Location: Remote via Microsoft Teams
Time 9.30am to 1.30pm
Invitees - Ross Carter (Chair), Alex Fisher (Deputy Chair), Eric de Rooy (Member), Shane McGrath, Rob O'Neill, John Stacpoole, Chris Salkovic (CEO Dams Safety NSW), Peter Skehan (Secretariat), Margaret Hynes (Capability Manager), Peter Boyd (Governance & Assurance Manager), Asim Chohan (Operations Manager), Kristina Resanceff (Communications Officer)
Minutes: Peter Skehan
Approved: 23 June 2020
|Item||Decision and Action|
Acknowledgement to country and welcome - Chair DSNSW
The Chair acknowledged the traditional owners and welcomed all in attendance.
Conflicts of Interest - Chair, DSNSW
No conflicts of interest were submitted
Minutes and actions from previous meeting - Secretariat, DSNSW
Minutes and actions from the previous meeting were accepted.
CEO Update - CEO DSNSW
CEO presented his update which included:
Guidelines - Peter Boyd
Members endorsed the Guideline Development Process.
Peter Boyd presented the Guideline Development Plan.
Members confirmed that DSNSW Guidelines are intended to assist dam owners to meet compliance with legislation and are not compliance-based requirements.
Members recommended that the principles be inserted at the front of every guideline developed.
Peter Boyd presented the planned future DSNSW Guidelines and their proposed authors. The Guidelines include:
Members agreed that the QMS and Incident Management and Reporting Guidelines were not required and approved the other guidelines following minor changes.
Peter Boyd to develop policy paper for Incident Management and Reporting if required.
Peter Boyd presented the status of the guidelines currently in development, these include:
Members approved the Mining near Declared Dams Guideline and the Emergency Plans Guideline for public exhibition following minor edits.
Cost Recovery Implementation - Margaret Hynes
Margaret Hynes presented the Cost Recovery Implementation options and timeline.
Members discussed the various options and endorsed the hybrid model
Risk Management Strategy CEO
CEO presented the DSNSW Risk Management Strategy.
Members discussed and agreed on the frequency and consequence descriptors.
The risk assessment tools were presented with specific focus placed upon mitigated vs unmitigated risk; as well as the difference between risk consequences for DSNSW staff and the public.
Members approved the Strategy following minor edits.
Strategic Risk Deep Dive - Stakeholder - Chief Executive Officer
CEO presented the Strategic Risk Deep Dive documentation.
Members discussed key potential risks for DSNSW.
Members discussed the possibility of developing a support network for dam owners whereby larger dam owners could assist smaller dam owners to meet their regulatory requirements.
Members discussed the possibility of developing a service delivery approach when dealing with larger stakeholders.
The rate of stakeholder compliance was identified as a key area for DSNSW to apply its efforts.
DSNSW to focus on major safety incident risk at the next meeting.
Annual Report - Kristina Resanceff
Kristina Resanceff presented a skeleton of the proposed DSNSW Annual Report.
Major Occurrence Response Plan - Peter Boyd
Peter Boyd presented the Major Occurrence Response Plan.
Members outlined that the key responsibility of DSNSW in a major occurrence response is to establish and maintain communication with the involved parties.
DSNSW is primarily focused on the dam owner/dam operation which means DSNSW will need to be on-site in any major occurrence response. Peter Boyd presented the Emergency Management Plan flowchart.
Peter Boyd advised members that protocols for existing directions and emergency orders are currently being developed.
Members suggested that DSNSW explore MOU opportunities with larger dam owners.
Members discussed Trigger Action Response Plans (TARPs).
General Business - Chair
CEO presented a Financial Brief to the Members.
CEO presented his draft PDP for discussion.
Next meeting: 23 June 2020. Remote